Our client a long established Audit and Accountancy firm who serve both local and international clients are seeking to recruit an Administration Manager to join their growing team.
The ideal candidate must be an all rounder and have some experience within a similar environment and be in a position to carry out the following tasks:
Corporate:
- Update the annual returns of companies
- Opening of bank accounts forms and to do online registration with online banks
- Register share transfer forms with Inland Revenue
- Upload online submissions of Company formations, Liquidation forms; change of Auditors and Form Ts for share transfer
Taxation:
- Will assist with the application of Taxation Refunds with the International Tax Unit. This will be carried out by the Tax Partner but he will assist with the submission and follow up
Compliance:
- To compile the necessary KYC documentation of clients when onboarded, obtaining the necessary documentation such as identification and verification, utility bills etc
- Prepare profile on customers
- Carry out a source of wealth exercise and source of funds
- Establish connected undertakings and an organigram
- Be in a position to use the compliance software by LEXO
- Assisting with submitting the necessary questionnaires to FIAU and MFSA
- To research and summarize articles as requested and circulate newsletters internally
Administrative:
- Updating the company web-site with any new content given by the managers
- Assisting the managers with the administration and follow up for tax payments and vat payments when due
- To assist in the company’s archives
- To assist in the administration of the office co-ordination particularly in the handling of files
- To update the Drives and organize the folders in the system
- To attend to MBR to register documents
- To assist in giving quotes to clients in Italian and English with the assistance of the Managing Partner
- To assist in debtor chasing with the assistance of three other managers
- Look for Tenders on the site and forward to Managers for evaluation
All of the above duties in relation to Corporate/Compliance and Taxation will be assisted by the Lawyer and Compliance Officer.
Requirements:
- Be able to write and speak English and Italian very fluently
- Have knowledge of basic accounting
- Have knowledge of basic Marketing
- Be diligent and Organized person and have the experience of filing documentation in time and in a planned manner
- Be flexible and have motivation to learn
- Be willing to travel to the south of Malta
- Have skills in power point presentations
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